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EDSG Archiving Project

The project aims at establishing an electronic archive and record management center so as to ensure the safety and proper documentation of all the documents generated within the various levels of Edo State Government by creating a centralized repository. The archiving project focuses on the following critical areas:

  • Complete installation of multimedia digital archiving equipment together with its software and hardware.
  • An intensive capacity building program for the staff of EDSG.
  • Supply and installation of archive racks and boxes and mobile shelving systems for hard copy of documents/materials.
  • Critical set-up and physical archiving operation.
  • Data migration and conversion services.
  • Post set-up evaluation and control.
  • Disaster planning and recovery for business continuity.
  • Post implementation consultancy agreement.

Project Objectives:

  • Reduce cost of operations, lost and misfiled documents

  • Provide faster search and retrieval of documents

  • Better organize existing documents and also allow instant access to documents

  • Control the quantity and quality of records and preserve records throughout their life cycle

  • Apply required retention periods to stored items.

  • Reduce the amount of physical space used to store documents, such as files cabinets boxes and shelving